Personal Secretary Overview

If you love organising, sorting and generally making life easier for the rest, then you could make a great secretary. Read more to know what goes into the life of a personal secretary. Up close and in your face… 

 

A secretary plays a vital role in the smooth functioning of the office. You'll perform the role of a co-ordinator, taking away the drudgery of routine work from the top bosses. This allows the directors, CEOs and others to concentrate more on the managerial aspects of their jobs and to stay focused to their strategic roles. Secretaries may be referred as Personal Assistants, Private Secretaries and Executive Secretaries.

 

Your job profile as a Personal Secretary involves: 

 

* Answering telephone calls and channeling the calls to the right person 

* Taking messages, answering e-mails, voice mails and snail mails 

* Operating office equipments like fax, photocopiers, printers, etc. 

* Taking care of the routine paper work

* Maintaining files, going through documents and identifying the relevant portions for the managers to see and comment, fill out forms 

* Scheduling appointments 

* Arranging travel and tours of the corporate executives

* Keeping track of important work matters in the absence of the corporate executives

* Co-ordinating with the suppliers and maintenance people

 

Wait, we are not done yet. As a secretary it's your job to find out relevant data from different sources like Internet, print media, etc. to help the executives make business decisions. Some also co-ordinate the functions of various tops managers on behalf of the executive with whom they are working.

 

This job calls for frequent late nights and good presence of mind. You have to be alert all the time. If you need more information on this profile please feel free to contact us Now.