Secretary to Minister Career Information
The Secretary shall manage, coordinate and control the functioning of the administration under the Minister. He’s also responsible for organising the activity for the accurate compliance with regulatory acts. Again, he should carry out the administrative management in regard to the execution of the instructions of the Minister.
What a Secretary to Minister does
The Secretary's rudimentary functions include:
• Organising the distribution of assignments among the administrative units of the Ministry
• Creating conditions for a normal and effective work process in the Ministry and supervise the carrying out of assignments
• Managing the process of implementation of automated systems for the work of the administration
• Controlling and coordinating the activity of the management and ownership of the state property given to the Ministry
• Approving the expenses for the administration management
• Preparing an annual report on the administration activity, which shall be submitted for approval to the Minister
• Organising the preparation of draft budget for the administration
• Carrying out communication with the Chief Secretary of the Council of Ministers
Apart from all these, the secretary's other duties are collaboration and information sharing with other administrations and public institutions, with regard to cadastral management and inspection.
This gets followed by fostering, management and co-ordination of territorial actions developed through the corresponding Territorial Management Office.
Management of general internal services and Directorate General resources, Management and availability of cadastral data bases as a public service, Management and coordination of information and help services provided to citizens, Implementation of systems focusing on the ongoing improvement of service quality, Custody and upkeep of cadastral archives, are some of his most significant role-achievers.
Workplace Conditions:
They usually work in offices in law firms and government departments. They may also work for judges in the courts. They have to deal with library resources and handle office equipments such as computers, legal document software, scanners and dictaphones.
Since they would generally be employed under administrators, barristers and solicitors, all of them holding significant positions, maintaining deadline is a must.
Abilities & Traits Required
Skills: Secretaries need good word-processing skills and organisational ability. Secretaries need to have planning, communication and proofreading skills. Legal secretaries may also need to have research skills, as they will be required to find documents and articles in law libraries and also on the Internet.
Knowledge: Secretaries need to know about office practice, legal transcription, administrative acts, terms and methods. It is important for them to have a good knowledge of spelling, grammar and vocabulary, as well as an understanding of basic math and accounting.
Personality Traits: They should be reliable and responsible and should be a professional. Secretaries need to be accurate, with an eye for detail, and must be able to keep information private and work well under pressure. They should also take care to maintain an overall tidy appearance.
Qualifications
Baccalaureate/Bachelor's or higher in any field. Minimum two years of relevant secretarial experience in the respective field is absolutely mandatory. Secretaries should be proficient in computer software packages including Word, Excel and database applications.
Salary
Median annual earnings of executive secretaries are Rs 1000000 – 1200000.
The middle 50 percent earns between Rs 50000 – 75000. The lowest 10 percent earns less than Rs 20000.
Salaries vary a great deal, however, reflecting differences in skill, experience, and level of responsibility.
Salaries also vary in different parts of the country.
The starting salary for the incumbent secretaries, having no prior experience, in the Federal Government usually amounts to Rs 15000 – 20000.