Secretary to Minister Overview

Tasks and Duties of a Secretary: 

The Secretary shall manage, coordinate and control the functioning of the administration under the Minister. He’s also responsible for organising the activity for the accurate compliance with regulatory acts. Again, he should carry out the administrative management in regard to the execution of the instructions of the Minister. 

 

The Secretary's rudimentary functions include:

• Organising the distribution of assignments among the administrative units of the Ministry

• Creating conditions for a normal and effective work process in the Ministry and supervise the carrying out of assignments

• Managing the process of implementation of automated systems for the work of the administration

• Controlling and coordinating the activity of the management and ownership of the state property given to the Ministry

• Approving the expenses for the administration management

• Preparing an annual report on the administration activity, which shall be submitted for approval to the Minister 

• Organising the preparation of draft budget for the administration.

• Carrying out communication with the Chief Secretary of the Council of Ministers.

 

Apart from all these, the secretary's other duties are collaboration and information sharing with other administrations and public institutions, with regard to cadastral management and inspection.

 

This gets followed by fostering, management and co-ordination of territorial actions developed through the corresponding Territorial Management Office.

 

Management of general internal services and Directorate General resources, Management and availability of cadastral data bases as a public service, Management and coordination of information and help services provided to citizens, Implementation of systems focusing on the ongoing improvement of service quality, Custody and upkeep of cadastral archives, are some of his most significant role-achievers.

 

Workplace Conditions

 

They usually work in offices in law firms and government departments. They may also work for judges in the courts. They have to deal with library resources and handle office equipments such as computers, legal document software, scanners and dictaphones.

 

Since they would generally be employed under administrators, barristers and solicitors, all of them holding significant positions, maintaining deadline is a must.

 

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